Rossville Church of Christ ( Secretary: Office Assistant )

 

Qualifications

 

• A Christian of good reputation ( with consistent worship attendance )

• A pleasant and approachable personality

• A positive attitude

• Trustworthy of confidences

• Organized and Attentive to Details

• Competent and comfortable using Microsoft Office Software 

( excel, word, publisher, powerpoint ), photocopier, Facebook, 

and phone apps

• Fully committed to the ministry of RCC, with a desire to engage 

and contribute in a positive way 

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Requirements

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• 10 regular-scheduled office hours per week

8-Noon ( Mon )   9-Noon ( Tue-Wed  or  Wed-Thu )

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• Occasional off-hours tasks

( send prayer text , make a phone call , etc .. )

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Compensation

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• $  _____ per week

 

• 1 paid week of vacation

 

• Additional time-off as needed and with an approved request

 

Weekly Responsibilities

 

• Welcome and Assist Office Visitors

• Manage incoming phone calls

• Manage incoming and outgoing physical and electronic mail

• Assist Ministry staff with needs ( letters, documents, phone calls, etc ..)

• Record previous Sunday’s Worship Songs into CCLI

• Bulletin Board ( promotional , informational , scripture encouragement )

• Create and Print Sunday Bulletin

• Create and Print Monthly “newsletter”

• Organize worship song-list and sheet music for Sunday service with 

details from the worship team

• Check on Welcome Mugs ( order and fill as necessary )

• Publish a weekly Facebook Post for Church ( promotional , scripture , etc … )

• Coordinate Church Calendar ( update and consult church google calendar )

 

- Church programs and events

- Funerals - Weddings - Community Use

- Church Bus Schedule

 

• Maintain records of borrowed items ( tables, chairs, etc … )

• Oversee Volunteer Schedule

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-  Worship Volunteers ( singers, meditation, greeters, A/V booth )

-  Sunday Classes ( teachers, helpers, etc … )

-  Ministry Teams ( meetings, programs, etc … )

 

• Manage Church Records

 

- Record Attendance and Offering Details

- Maintain and update church membership details

  General info (contact), birthdays, membership, baptism, etc …

- Miscellaneous Office-Related Tasks ( photocopies, filing, etc … )  

 

Occasional Responsibilities

 

• Foyer Sign ( scripture, quote, etc … )

• Send out Prayer and Information Texts ( flocknote )

• Order Office Supplies ( Sunday bulletin, paper , etc … )

• Order Curriculum

• Order Flowers for Funerals

• Order Christmas Poinsettias and Easter Lilies

• Select and order gift items for Mother’s Day and Father’s Day Services

• Unlock and Lock Building for Activities

• Order ( pick-up ) Coffee Pods for Office

• Periodically clean office Keurig

 

Member Care ( optional )

 

• Organize meal trains for members in-need

• Send Birthday and Encouragement Cards to Shut-Ins

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